For a university, they may require you to fill out a form online to submit your . It will save them time, as they won't have to try to hunt you down by calling or emailing your coworkers. You may go with something straightforward like, "Who to Contact While I'm on Maternity Leave," or you could go with something a little snappier like, "Exciting news! I will be having a hysterectomy on 06/01/2022 and will not be able to work for 90 days. A maternity leave letter is a professional way for a new birthing parent to communicate to their employer that they intend to take a leave of absence to care for a newborn or newly adopted child. My belly is growing fast, and among the exciting thoughts of upcoming changes and personal adventures, I must also think about the changes I will need to address as a business owner. Although there is no single correct way to write a leave of absence letter, the letter must be professional, informative, and timely. As of right now, these are the anticipated dates for her surgery and my time of leave. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. Please let me know if you have any particular concerns or questions about how your needs will be addressed during my maternity leave. When requesting a formal leave of absence, your letter should include the following: Request for a leave of absence The dates you expect to be away from work The date you plan to return to work An offer to provide assistance, if feasible Thanks for considering your request Leave of Absence Request Template Bear in mind that, according to the FMLA, you are required by law to provide 30-day advance notice in writing if your leave of absence is predictable (such as the anticipated birth of a child). Thank You for understanding and for all your support. I have already submitted a detailed plan to my manager to ensure that your needs will be taken care of in my absence. Send your boss an email or IM and ask for a quick chat when its convenient for them. A leave of absence letter is a formal letter that you write to your supervisor to request a leave of absence from work. It differs from absences like sick leaves or vacations, requiring a formal request to be submitted to the employer. Depending on your role and time of absence, you may have to train the person taking your place. Make sure that you write about your reason in sufficient detail. Step 6. Use an easy-to-read font as well, such as Times New Roman, Arial or Helvetica. This will show that you have been proactive and that you care about your responsibilities. For those who do know, this is the time to get all the details they'll need in writing about your maternity leave. To write a leave application for office purposes, you can follow these steps: Write your name, job title and the purpose of the email in the subject line. She requires a serious neuro-based type of surgery and therefore I will need to be at her side and care for her for a number of weeks while she recovers. [Employee.Title], [Employee.StreetAddress][Employee.City][Employee.State][Employee.PostalCode]. I can be reached by phone [Employee.Phone] or email [Employee.Email] if any issues arise. All rights reserved. The first few weeks with my baby will definitely be an adjustment period, and Im looking forward to devoting my time to him. If you are sending the request via email, you do not need to include certain information required in the written version. However, if your leave of absence is for an illness or to look after a sick family member, you dont have to go into much detail if you do not feel comfortable doing so. https://in.indeed.com/career-advice/career-development/application-for-sick-leave, https://business.lovetoknow.com/business-communications-sample-letters/medical-leave-absence-example-letters, https://learning.shine.com/talenteconomy/career-help/medical-leave-letter/, https://www.naukri.com/blog/application-for-sick-leave/, https://leaveboard.com/sick-leave-request/, https://healthcareinamerica.us/writing-a-perfect-medical-leave-letter-dcbab4e24b52, https://www.thebalancecareers.com/how-to-request-a-leave-of-absence-from-work-2060471. I cannot wait to hear back from you soon. Suite 110-185 This letter is a formal request for my leave of absence that we discussed yesterday. If your situation is not covered under the law or company policies, its still worth your time to request a leave of absence formally. I plan to back to work on (DATE) if the healing goes well. Secondly, you need to put a plan into place that will allow you to organize and establish a workflow with each of your continuous clients and current projects. Bear in mind that, according to the FMLA, you are required by law to provide 30-day advance notice in writing if your leave of absence is predictable (such as the anticipated birth of a child). The right formatting Your letter should be typed in 10- to 12-point font and have a margin of one inch on all sides of the text. Although there is no single correct way to write a leave of absence letter, the letter must be professional, informative, and timely. As asking for a leave of absence is a serious request, be sure your reasons are appropriate. If you will still be able towork remotelyduring this period of time, let your employers know. Unless approval for the leave is contingent upon access to medical details, using personal leave or medical leave is usually all you need to include, but the company may require written validation from the doctor or specialist. Planned vacation in the period 14.07-12.08Next planned vacation 07.07-14.07Planned leave: 05.05 15.05. Thank you for downloading one of our free legal templates! If you dont mind sharing your reason for your absence request: Remember to give a copy of your request to theHR department they will need this information for your personal records. Asking for leave can be a troublesome situation after all, your employer wont want a valued team member out for a long period of time. Copyright OptimistMinds 2023 | All Rights Reserved. This letter provides documentation to the employee and the company about the time off, and it communicates all necessary information to the involved parties. I would also be available to answer questions and provide assistance while I am away. Normal routines and workflow among my staff and our clients would surely be affected. I respect both you and the company and feel its been an honor to work here over the past 12 years. CareerAddict is a registered trademark of Please keep this in mind, and if there is something urgent please contact our support at the following email (SUPPORTS EMAIL). If you have clients who don't already know you're pregnant, a client maternity email is a convenient way to inform them. During this time I will not have access to my mail, so you can send your inquiries to my colleague (COLLEAGUES EMAIL). If you have any inquiries you can contact my colleague (COLLEAGUES EMAIL). Retrieved from Business.lovetoknow.com. As you know, I take great pride in my performance and the quality of my work for (name of client's company). In other cases, they request personal leave, citing personal reasons, or maternity leave. Your letter documents the reason for your request. I am so sorry that I have to do this to you, but I am going to have to take the full 12 weeks allowed with FMLA. UK employees are entitled to the same benefits. It gives a written record of the notice you've given your company prior to needing the leave of absence. I will contact [name of the person] and update him about the high-priority task that needs to be taken care of in my absence. Thank you in advance for your consideration. A few weeks before your leave starts, it's a good idea to send out an email spelling out the details of your leave and who they can contact in your absence. However, consider talking to your supervisor/manager first, before handing in the leave of absence request. The reason for this request is (briefly explain the reason that you are requesting time off from work, being sure that it is consistent with your companys leave of absence policy requirements). LETTER ADVISING CLIENTS THAT LAWYER IS TAKING A TEMPORARY LEAVE OF ABSENCE (Sample | Modify as appropriate) CONTEXTIdeally, you have an agreement similar to the form on page 55 arranging for an Assisting Attorney. Thank you for the confidence you place in our work. As we discussed yesterday, I would like to request a formal leave of absence from my job. If you are sending this out to five or 10 clients, you could make it more personal and share more information. White, M.G. If needed, I will be happy to train any colleague who will take on my duties during the specified period. I greatly appreciate your kind consideration in granting me this leave. Add a salutation (Dear, followed by the appropriate persons name). Onto the most important part of the letter, the main body should ideally consist of 4 paragraphs, which are mentioned as follows. Parties other than PandaDoc may provide products, services, recommendations, or views on PandaDocs site (Third Party Materials). Taking time off to have a baby is healthy, but many working women find the notion stressful. I will be having surgerymy surgeon has ordered a minimum three-week recovery period (see doctors signed recommendation attached. Each article is written by a team member with exposure to and experience in the subject matter. This will benefit both you and them, as you will earn an income and get the work done, meaning the company wont have to hire a temporary replacement. I plan to return to work on DATE if the recovery goes well. The document above is a sample. Please try again. To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. Read our, Why Sending a Client Maternity Leave Email Is a Good Idea, Template of a Client Maternity Leave Email, A Guide To Writing a Parental Leave Letter, How To Write a Parental Leave Out-of-Office Message, Resignation Letter Sample for During or After Maternity Leave, Sample Email to Send a Manager After Maternity Leave, Formal Leave of Absence Letter Request Example, How To Request a Leave of Absence From Work, How To Negotiate Maternity Leave With Your Boss, Leave of Absence Letter for Personal Reasons Example, A Beginner's Guide to Maternity Leave Laws, How to Write a Return from Maternity Leave Letter, Sample Resignation Letter for Quitting Your Job, Farewell Letter Examples To Say Goodbye to Colleagues, Welcome Back to Work Letter and Email Examples, How many weeks you'll be out of the office, Women Expect 4 Plus Career Switches in a Working Lifetime. Start off by announcing when you'll be returning, expressing your excitement to get back to work, and letting clients know what kinds of hours you'll be working. I have attached this to this letter to begin the process. As we discussed, I would like to request a leave of absence from April 1, 2019, through June 30, 2019. Parties other than PandaDoc may provide products, services, recommendations, maternity! Discussed, i would like to request a leave of absence is a serious leave of absence letter to clients! Such as Times New Roman, Arial or Helvetica the company and feel its been an to... Yesterday, i would like to request a leave of absence from work sick leaves or vacations, a! The anticipated dates for her surgery and my time to get all the details they 'll need writing! Many working women find the notion stressful depending on your role and time of leave i have submitted. Email is a convenient way to inform them by calling or emailing your coworkers will be having hysterectomy. 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