Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. Change happens. It's a promise. It involves various roles and responsibilities despite of the persons creed or caste. Just include the job description and job specification details about how it is currently done, not how it might be done. Job explanations show where the staff member matches. If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. Good job descriptions can explain which tasks are truly identical and which tasks guarantee different pay levels. If they are, how they vary or how that variation is to be determined. There are many competitors for top positions, and composing a job description and job specification is an important step towards finding the right individuals. 2022 - EDUCBA. The main advantage is that the employee is mentally prepared to be held to a standard that is made clear to them from the very beginning. Food and groceries can be ordered online. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. - allows you to put specific details in it that job role (e.g. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Title/Designation about the job and the corresponding location. Job descriptions that are well-written and accurate help attract individuals who are qualified and prepared to fulfil the duties listed. Use gender-neutral job titles to avoid any inference of sex discrimination. Advantages of job rotation. The purpose of . Hiring a correct person. A job specification is also a note which has functions that are assigned to the employee by the employer. It helps in giving due justification to each job. The well written and accurate job descriptions help in attracting the candidates who are prepared and qualified to fulfill the listed duties. An excellent, efficient job description should clearly and basically explain what the job is in-depth. A job description has four main uses: Organisation - it defines where the job is positioned in the organisation structure. Pro advice. Meaning of job classification. When your employees do their intended jobs, this helps your work team be more productive and better achieve its goals. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. Performance specifications increase the potential for contractor innovation. Definition: A job description is a formal statement of the duties and responsibilities an employee is expected to carry out when employed by a corporation. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. What are the benefits of job specification? A job description details the job purpose and summarises key responsibilities. Do not include anything insulting or derogatory about the person who previously held the position. Typically, these include a person specification, a profile of your ideal new employee, including skills and experience required or ideal to have. The job description should detail the purpose, tasks and responsibilities of the job. 8 Are there drawbacks to a person specification? Job analysis. Job Description Job Description is basic information about the job. It can only give a framework of emotional . Here, it is not mentioned about the duty of the subtask. Please try again. Employees are well aware about their job roles & duties, 3. Nature of duties along with the operations to be performed. Skills - Personality Development 101, Architectural Matrix, Sculpting Masterpieces & others. What are 6 of Charles Dickens classic novels? The difference is that a job description is a general summary of the skills required for a job, whereas a competency model provides specific behaviors that an employee must do on . No strings attached. One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. While writing, think about the employment laws in your state and avoid any language that is discriminatory. However, you may visit "Cookie Settings" to provide a controlled consent. 3. There are huge benefits of having a job description. 3599719. Job responsibility is something that deals with the importance and the duties listed in the organizations policy and that are to be followed in the same order. At the same time, some managers writing job descriptions might not be fully aware of all that a role requires, missing out on some important duties that employees who do the work daily would best know. Pro advice. Pro advice. Incomplete job description lacking quality information can misguide both the HR manager as well as the employee. The world changes and certain skills and occupations come and go in terms of utility and value. What is the difference between HSI and Hscei? In simple words, it is like asking a boxer to fight with one hand only. These cookies ensure basic functionalities and security features of the website, anonymously. The modern rule towards competency-based job explanations means the additional weight is given to behavioural capabilities such as management, group interaction, versatility, etc. You can also find generic support job descriptions and role profiles on the HR web pages. Disadvantage:1.0 It is costlier particularly when small purchases are made. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'letslearnfinance_com-leader-1','ezslot_11',110,'0','0'])};__ez_fad_position('div-gpt-ad-letslearnfinance_com-leader-1-0');As one can see from the pros and cons of the job description that it is a very important task as far as the company is concerned and that is the reason why the company should carefully read above points and then make a proper job description keeping all factors in mind so that both thecompany as well as employees benefit from this exercise. There should not be any age limit to avoid any discrimination. Skills are actions that the applicant is capable of doing. The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. By continuing to use the site, you agree to the use of cookies. Analytical cookies are used to understand how visitors interact with the website. This can slow or even stop expansion and development of a company entirely if left unchecked. This cookie is set by GDPR Cookie Consent plugin. Some of the advantages of job description are mentioned below: 1. What is advantage and disadvantage of specification? Introduction of Job Analysis # Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements There are two outcomes of job analysis : Job description Job specification. Pro advice. Documents include a job analysis, person specification, job description, application form and CV . 2a) Title and Classification: The job title should be brief like Web Developer, Job Description Research Analyst, Senior Administrator, Senior Resident, etc. Become outdated after a . The human resource team should intimate the candidates that the job description will be the major part of the evaluation process. How can we avoid the occurrence of weld porosity? Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time-consuming. Job specification highlights all the specific details required to perform the job at its best. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. 4. Its also essential to write a job description and job specification that looks realistic by making it powerful, efficient, presentable, and legitimate. It is a major limitation especially when jobs change frequently. There are certain limitations of the job specification. Increasingly, organisations are also making use of online recruitment opportunities, and this is another way of reaching a wide group of potential candidates in a cost-effective manner (Girard and Fallery, cited in Boudarouk and Ruel, 2009, p.39). If one possesses the job descriptions, it means that he/she has been accepted to have more practice upon a certain task. The recruiter should post job descriptions that will be abided by the organizations standards, but at the same time he/she should not discriminate the candidates by posting . Potential for Boredom. 4. A vacancy arises when an employee resigns from a job or is dismissed by the management. Also think about whether theres a need for flexibility in the job duties and, if so, include that in both the job description and the written statement (see Follow up ). Since a job description clearly states the daily responsibilities, expectations and qualifications for a role, potential applicants can assess their skills and experience against these requirements to determine if they're a good fit. While the auditing is done, the managers should be more specific about the job description of the new employee. Posting all jobs (rather than none or only some) is a way for employers concerned with compliance to remain compliant. Job description. Job description: A job description usually includes details about the job to be done by whoever is hired. Job Description and Person Specification . Assumed limitations. Job classification is actually a process that makes comparisons at a job by using a standard scale. Advantages & Disadvantages. Companies generally hire a job recruiter to measure the skills and . Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. Competencies are the characteristics or feature the company anticipates the applicant to show in the job role. 2c) Management or reporting responsibilities: Details related to management reporting and any other direct reporting must be included here. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. by Scott Roberts. Its readily available online on any well-known job portal. Enjoy 10 days of tailor-made Tips & Advice, Create your profile to get tailor-made Tips & Advice for your business. 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